Submission

STANDARD and short oral presentations and spotlight presentations

Standard oral presentations will last for a total of 15 minutes, with 12 minutes presentation time and 3 minutes for audience questions. They typically describe original empirical primary or secondary research. They can also include “important replications” (please state in the abstract what this study is replicating and why this is important) or describe “lessons learned” from problems and pitfalls in specific research projects.

Short oral presentations will last for a total of 10 minutes, with 7 minutes presentation time and 3 minutes for audience questions. They should focus on the description of findings and implications, giving only the context (background and methods) necessary to understand the results.

Spotlight talks will last for a total of 10 minutes, with 7 minutes presentation time and 3 minutes for audience questions. Submissions are open to early career researcher presenters only. They will be grouped in sessions and allocated a senior researcher discussant by the CREATE committee. To submit a spotlight talk, please select “Early Career Researcher (ECR) Spotlight Talks” as the track.

Abstracts for standard and short oral presentations and for the spotlight talks should include:

Title: 15 words or fewer (use upper-case letters only for the first word and names).

Author(s) details (name and affiliation): First name(s) followed by surname(s); Institution of affiliation, country. The first author is the presenting author.

The body of the text should be no longer than 250 words and include:

Background: State the primary objectives of the study, including the main research questions, aims or theory being tested.

Methods: Quantitative studies should include design, participants (including number of participants), measures, and analysis. Qualitative studies should include design, participants, and methods of data collection and analysis, e.g., thematic analysis, discourse analysis, and interpretative phenomenological analysis.

Findings: Quantitative studies should include a summary of the results (accompanied by important statistical information). Qualitative studies should include a description of the main findings such as the themes or categories generated. An abstract for work-in-progress should include a detailed description of the planned analyses.

Discussion: Conclusions and/or some discussion of the possible contribution to, or implications for, health psychology, SIG’s activity, and other relevant contexts.

Please do not include (a list of) references in the body or at the end of your abstract.

State-of-the-art Presentations

State-of-the-art presentations allow researchers to present particularly novel or highly impactful or cutting-edge research in health psychology. Only a limited number of state-of-the-art presentations, which are allocated a 45-minute slot (35-minute presentation + up to 10 minutes Q&A), will be included in the conference program. If you wish to give a state-of-the-art presentation, please submit in one document a 300-word abstract and a short statement (max 150 words) justifying why your presentation should be selected for inclusion in the program. These submissions will be judged by the Scientific Committee. Submissions receiving a negative decision will be channeled to the other presentation formats as per the authors’ permission.

Symposium

Symposia provide an opportunity for a series of presentations focused on a particular topic. Symposia last 90 minutes and include 6x 15 minute slots. The number and format of the oral presentations within the symposia are decided by its chairs. It can include – for example – four oral presentations, with a discussion and audience engagement activity for the two final slots, or five oral presentations plus a discussion activity. A symposium may not consist exclusively of talks.

The authors should be from at least two different countries, preferably more (the United Kingdom is considered as one country in this regard).

We welcome symposium submissions on any topic of relevance to health psychology, including those focusing specifically on the conference theme.

The symposium convenor must submit the symposium details, a symposium overview abstract, and the timetable indicating the running order of the presentations/activities that comprise the symposium. Following this submission, the abstract submission system will automatically email the authors named in the symposium details as responsible for each oral presentation in the symposium a code for the symposium. These authors should then submit their respective abstracts as per the instructions for oral presentations (see above), but they must use the code that they have received from the system to link their submission to the symposium. Further details are provided below.

Symposium details and overview abstract format:

Title: 15 words or fewer (use upper-case letters only for the first word and names).

Convenor details (name and affiliation): First name(s) followed by surname(s); institution of affiliation, country. There can be up to two convenors, but it is a requirement that one of the convenors is designated as responsible for the symposium.

Chair details (name and affiliation): First name(s) followed by surname(s); institution of affiliation; country. There can be up to two chairs. The chair may be the same person as the convenor or an author of one of the symposium presentations.

Oral presenters (name, affiliation, and email): First name(s) followed by surname(s); institution of affiliation; country; and email address. Please provide one name per presentation only; this should be the person responsible for each oral presentation in the symposium.

Activity coordinator details (if applicable): First name followed by surname; institution of affiliation; country. The activity coordinator will present, lead or chair the activity session if one is featured in the symposium.

Discussant details (if applicable): First name followed by surname; institution of affiliation; country. After the presentations/activities, the discussant (if applicable) provides an overview of the main issues raised in the symposium and facilitates a general discussion of the topic by the audience and the authors.

Symposium overview abstract (maximum 300 words) should include:

Rationale: Explain why it is important to discuss this issue at this year’s conference.

Please note that the symposium overview abstract and all individual oral presentation abstracts in the symposium must be submitted to the same track.

Roundtable / debate / showcase

Roundtables, debates and showcases are intended as fora for the engagement and discussion of issues, developments and innovations of relevance to Health Psychology by critiquing current evidence and suggesting future directions for research and applications. The session, which lasts 60 minutes, should select a specific topic or issue which is to be the focus of discussion from different perspectives and actively encourage participation by the attending conference delegates; at least 30 minutes should be reserved for audience participation. The contributors to the session should provide concise and coherent summaries of their respective perspectives on the topic/issue sufficient to enable delegates to participate in the session.

Roundtables/ debates/ showcases usually involve brief presentations (max. 6 presentations of max. 5 minutes each) from different presenters (from a minimum of two countries; the United Kingdom is considered as one country in this regard) and are aimed at developing ideas on a topic or showcase a novel technology or intervention. For all three types of sessions, an interactive and structured discussion period is required. The organizers need to present a timetable and a plan for audience engagement and facilitating discussion, e.g., through fishbowl formats or facilitated small-group work.

The convener of the roundtable/ debate/ showcase should make the submission, which should include the following details:

Convener(s) details (name and affiliation): First name(s) followed by surname(s); institution of affiliation, country.

POSTER PRESENTATIONS

Poster presentations can be one of two types: (a) Standard poster, (b) Work in progress.

Physical posters: Printed posters will be exhibited at the conference venue in a dedicated time slot. Presenters will be grouped in chaired sessions, where presenters will be asked to briefly present their poster and respond to questions in 3-5 minutes.

The body of the text should be no longer than 250 words and include:

Findings: Quantitative studies should include a summary of the results (accompanied by important statistical information). Qualitative studies should include a description of the main findings such as the themes or categories generated. An abstract for work-in-progress should include a detailed description of the planned analyses.

This type of presentation allows researchers to provide information about, and share their reflections on, work in progress. Although these presentations do not require data collection to be completed, the work still has to be of a demonstrably good scientific quality to be accepted. Consequently, the abstract should have clear and explicit aims and objectives, hypotheses, or research questions; methods should be clearly described, with an explicit statement of intended sample characteristics and justification for this; a clear plan of analysis should be outlined, which should make clear how the intended analyses will address the research aims or research question; and the discussion section should clarify the expected or potential implications of the research.

WORKSHOPS

This category of submission refers to sessions provided before the official opening of the conference.

A workshop provides an opportunity for a group of participants to achieve a specific goal or address a particular problem. It may be designed to train or educate participants in a particular research methodology or theoretical approach, or to address a specific problem, such as how to use research findings in health care or policy. A workshop can also be a useful way to develop a consensus on a particular issue. For example, the goal of the workshop may be to produce a position statement or policy on a given topic, to identify priorities in an area or to develop theoretical perspectives or methodologies. It should have a clear structure and require active participation by everyone involved.

A workshop proposal must be submitted by the convenor and must include the following details:

There can be up to two convenors, but it is a requirement that one of the convenors is designated as responsible for the workshop. Facilitators should be experts in the topic and write a short statement about their expertise in this area.

An indication whether a half-day or full-day workshop is preferred.

Workshop overview abstract (maximum 300 words) should include:

Please also note that:

Full-day workshops are reimbursed with 500 Euros per workshop (not per facilitator) and half-day workshops are reimbursed with 250 Euros per workshop (not per facilitator) by the EHPS.

Workshops will take place providing a sufficient number of participants apply to ensure the workshop is feasible and financially viable. If only a small number of participants register for a workshop, the EHPS has the right to cancel it up to four weeks ahead of the conference.

ONLINE PARTICIPATION: RECORDED ORAL AND VIRTUAL POSTERS PRESENTATIONS

We encourage participants to submit their research for face-to-face presentation at the conference in Groningen. However, we acknowledge that valid reasons might prevent participants from attending the conference in person. The conference offers the option to present research via pre-recorded oral presentations and/or online posters.

Pre-recorded oral presentations will be grouped in sessions with face-to-face presentations. Online poster presentations will need to be submitted to the conference platform prior to the conference and can be accompanied by a short 3-minute video presentation, which can be viewed anytime during and after the conference on the conference platform. They will not be part of the face-to-face poster sessions on site.